Job Overview

• Position: Compliance Officer
• Location: Addis Ababa
• Deadline: Sep 06, 2023

Job Description

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.

MAIN TASKS AND RESPONSIBILITIES

· Conduct compliance document review in accordance with agreed country office compliance workplan

· Regularly verifies progress made towards compliance recommendations and agreed action plan.

·   Develop compliance periodic reports and share with supervisor regularly.

·   Based on compliance checks and reports develop organizational wide targeted improvement plans including a suite of tools that improve control measures

·   Provides consultation and advisory services to the staff and engages with other departments to support improvements in internal controls.

· In coordination with senior management develop risk identification checklist along with its mitigation plan

·   Ensure that record keeping of compliance reviews document kept on shared file is timely, accurate and complete.

Communication

· Proactively communicate results of compliance reviews and identified gaps with country management and supports corrective measures in real-time to avoid non- compliance.

· Prepares and provides necessary updates and reports on field compliance work as needed.

· Maintain regular communication with key stakeholders at country and HQ level as required.

Core Duties

· Conduct compliance document review in accordance with agreed country office compliance workplan

· Regularly verifies progress made towards compliance recommendations and agreed action plan.

· Develop compliance periodic reports and share with supervisor regularly.

· Based on compliance checks and reports develop organizational wide targeted improvement plans including a suite of tools that improve control measures

·   Provides consultation and advisory services to the staff  and engages with other departments to support improvements in internal controls.

· In coordination with senior management develop risk identification checklist  along with its mitigation plan

· Ensure that record keeping of compliance reviews document kept on shared file  is timely, accurate and complete.

Communication

· Proactively communicate results of compliance reviews and identified gaps with country management and supports corrective measures in real-time to avoid non- compliance.

· Prepares and provides necessary updates and reports on field compliance work as needed.

·   Maintain regular communication with key stakeholders at country and HQ level as required.

 Accountability

· Lead training related to Compliance, Code of conduct, safeguarding, workplace ethics, and internal control across the country operational areas.

· Support management in increasing the awareness of transparency and accountability.

Risk Management

· Support country office in development of operational risk registers of projects at proposal stage and support the development of action plan for risk management.

Other Responsibilities

·   Suggests changes to policies and procedures and improvements to the system.

·    Assist management with remedying any gaps in internal control.

·    Assist compliance investigations unit and country management with investigations upon their request and subject to approval of the Head of Filed Compliance.

Compliance & Ethics

·   Promote and encourage a culture of compliance and ethics throughout Country office operational areas.

·   Maintain a clear understanding of International Medical Corps and donor compliance, ethics standards and adheres to those standards.

·   Conduct compliance duties with the highest level of integrity

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive

Job Requirements

• University degree in accounting, preferably in business administration/ or audit
• Typically, 2-3 years of experience in NGO, preferably in a similar position
• Strong time management, problem solving and follow up skills.
• Experience in risk management, compliance and /or audit preferred.
• Familiarity with different types of instruments (Grants, contracts, sub-award, consortium, etc)
• Familiarity with various business processes (HR, Program management, Finance, Logistics, IT, etc.)
• Knowledge and work experience with BHA/ USAID, UNHCR, WFP, UNICEF, EHF, UNFPA, UNOCHA, and other donors)
• Strong communication skills and good know- how with excel, word and PowerPoint.
• Ability to handle sensitive matters on a confidential basis.
• Ability to gather, analyze, and evaluate, facts, define problems, draw valid conclusion, prepare, and present concise reports in English.
• Ability to establish and retain effective work relationships with other staff and communicate clearly and effectively, both orally and in writing
• Ability and willingness to travel to in-country operational areas as needed.
• Local  language and English with solid communication and writing skills

Code Of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. 

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

How to Apply

Interested applicants who meet the above requirements should submit their application letter by clearly stating the position that you are applying for and CV through THIS LINK

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc. are all encouraged to apply.