Job Overview

Category: Accounting and Finance

Position: Finance Manager

Location: Addis Ababa 

Salary: Attractive & Negotiable

Deadline: Jun 11, 2023

Job Description

Stay Easy Plus Addis Ababa Hotel is a five-star local branded hotel located at Addisu Gebeya Gulele Sub-City Keble 19/15 around Total Gas station. It has 103 spacious and furnished rooms with 6 big Venus (meeting rooms), well-organized pastry shops, three Bars, and one Classic Restaurant with an open kitchen ready to accommodate all international Guests. 

The  Finance Manager is responsible for the hotel’s finance function and infrastructure, the accurate management and recording of financial accounts, the implementation of and compliance with internal controls, and the preparation and monitoring of forecasts and budgets.

Main Duties and Responsibilities

• Ensure that all documents received are processed in a timely manner, along with a review of the Daily Cashiers Report on a daily basis.
• Ensure that all documents are reconciled with the Daily Cashiers Report; any open item is highlighted to the Room Manager or F&B Manager of the respective hotel with a copy to the Senior Accountant and Financial Manager.
• Coordinate with the Rooms & F&B Department of the Hotel to ensure that all queries are resolved in a timely manner.
• Ensure all revenues are posted in accordance with the comments on the customer Purchase Request or guarantee letter, any discrepancy or deviation needs to be highlighted, query raised and resolved within a timely manner, and reported as well to the accounts receivables team.
•     Assist in ensuring that a structured process of filing documents is designed to ensure prompt retrieval and processing of documents.
• Based on the designed Documentation Management System maintain all documentation in a comprehensive and meticulous filing system on a daily basis; soft copy as well as hard copy. 
• Maintain cordial relations with all “customers”, both internal and external; however, ensure that all the agreed procedures and terms have been adhered.
• Ensure that the guidelines prescribed in the Rooms, F&B Operations, and Finance Manual are adhered to and refer to local laws and MOR. In case of any exception or deviation, all action needs to be taken based on the approval of the Financial Manager; but be proactive in identifying any improvements, which may be desirable.  If any changes are desired, refer these to the Senior Accountant for consideration, and if she/he agrees, request changes to the Financial Manager.
•  Audit the activities of the operational departments.

Support the preparation of financial information for daily and monthly reports related to sales example the

• Daily revenue report,
• Daily covers report,
• complimentary and day use
• Discounts and void reports,
• adjustment and rebate reports,
• Foreign currency daily summary and monthly reports etc.

Preparation of financial information on the daily sales reports.

• Audit sales transactions and make authorized adjustments.
• Daily check and fill system
• Room Rate Check
• Complimentary, in-house
• Bill allowance, rebates & paid out
• Daily exchange rate fill to the system and to communicate front office supervisor /FOM/.

Outsource letters and others.

• Maintain records of sales transactions and test their accuracy and authorization.
• Support the accuracy of rates for the purpose of potential revenue control.
• Carry out spot checks in all outlets & operational departments especially for cash transactions and monthly all cashier’s floats must be counted 100% without exception.
• Spot-check non-occupied rooms or vacant dirty rooms twice a month at least.
• Verify registration Card, room sales to night earning report, and prepare discrepancies report.
• Verify and balance all night audit work example credit card, cash, and city ledger.
• Maintains over / short report and submits to senior accountant and Financial Manager weekly where reporting to the concerned department for settlement of shortages on a daily basis in coordination with the general cashier.
• Responsible for filling daily, all of the night audits work after verification.
• Responsible for all journal postings in the income journal.
• Responsible to total, balance, and closeout income journal at the end of each month.
• Prepare all necessary journal vouchers for the end of the month.
• Audit and complete General Cashier’s summary and provide to the general cashier to create cash journals and ensure that on a daily basis, the senior accountant posts the journals.
• Complete income journal checklist daily and weekly and submit each to senior accountant verifying and Financial Manager approval.
• Responsible for maintaining accurate operating statistics.
• Submit all rebates, house charges, and paid-out for senior accountant verification and Financial Manager approval.
• Maintain a logbook and record all discrepancies to be brought to the attention of the Financial Manager for follow-up.
• Prepare the daily revenue reconciliation.
• Prepare the daily output Z report reconciliation.
• Prepare the daily & month-end Output VAT reconciliation and coordinate with Accounts Payables to declare.

Operational

• To provide a courteous, professional, efficient, and flexible service at all times, following of Performance and Objectives.
• To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks required for the position.
• To be entirely flexible and seek job rotation within the departments as assigned.
• To be fully conversant with all services and facilities offered by the hotel.
• To accurately and promptly distribute all incoming mail, memos, and internal correspondence as required.
• To set up a systematic and efficient filling system, for both hard files as well as all electronic data, that enables quick retrieval.  Ensure all files are kept up to date at all times.
• To be proficient with all computer software used in the Finance Manager.
• To courteously and assertively handle all incoming telephone calls or inquiries.
• To ensure that the Place of Work is kept clean and organized at all times.
• To set up an efficient network of communication within the department and with other departments.
• Understand and audit the operating procedures of all revenue-generating departments and outlets.
• Keep senior accountant & Financial Manager informed about sales & revenue status.
• Prepare month-end reports as per company standards and local laws need.
• Follow ERCA & other finance-related laws of the country while executing daily tasks
• Meet 100% on MOR

Income Audit

• Reviews all spot checks such as cash counts, conducted by the Revenue Accountant.
• Reviews and approves General Cashiers Report ensuring that all receipts are intact and remitted to the bank promptly.
• To reconcile BEO and Bill Settlement

Accounts Receivable/Credit

• Approves all rebates, paid, bill allowance, write-offs, and transfers.
• Reviews the daily In-house Guest Credit list to ensure that the Credit department has taken appropriate follow-up actions.

Reports to: General Manager 

How to Apply

Interested applicants should send a CV and copies of credentials and other supporting documents within 30 calendar dates of this announcement by the following address: [email protected]. Contact:  0111547777