- Category: Accounting and Finance, Business and Administration
- Position: Roving Finance officer-EUD project
- Location: Addis Ababa
- Career Level: Mid Level ( 2+ – 5 years experience)
- Employment Type: Full time
- Deadline: Sep 10, 2023
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
- Ensure the project implementation in compliance with Plan International guidelines and EUD donor regulation.
- Document and share key compliance issues with Plan International staff and EUD project teams on setting ground for compliance management
- Coordinate grant audit exercise and ensure no exceptions/disallowances
- Participate in monthly BVA and coordination meetings to review project progress with clear action points
- Support Project Manager, Project Coordinators and Grant Finance Coordinator to prepare annual grants budgets, donor report and budget reforecasting.
- Review EUD budget and provide support and guidance where necessary
- Conduct and document regular Program Area visits to ensure compliance with grant agreement.
- Monitor EUD Project burn rate and offer timely advice to the Program Manager and PA Project Coordinators for prompt action and decision-making.
- Monitor and track grants related performance measurement indicators to improve performance.
- Review service and material purchase financial documents before payment.
- Review a program advance requested for sub-offices against a supporting TOR and facilitate a transfer of advance where a bank operation not available.
- Follow-up, collect and compile Program Areas and sub-offices monthly cash projection and facilitate cash transfer to sub-offices and program Areas.
- Review accuracy of program advance settlement collected by assigned cashiers against donor compliance, organization’s policy and government regulations when required.
- Follow-up, review and ensure a settlement of travel advances on the system and report any over due staff advance to Finance Manager.
- Track and follow-up of over due program and travel advances, give a reminder to cashiers and other program advance holders for timely settlement.
- Check availability of a budget with a Grant Finance Coordinator, advise a program teams, Program Area and sub-offices finance teams before effecting a payment on a project.
- Collect updated Program Areas and sub-offices (Specific under CO) project BVA information from grants Finance Coordinator, then ensure budget line accuracy before a payment.
- Compile a budget (WBS) for salary and other provisions recording on monthly bases.
- Follow-up of amortization of Program Areas all prepaid amortization and reconciliation of the remaining balance.
- Post expenditures on SAP based on updated monthly Delegation of Authority (DoA) and when segregation of task is ensured.
- Responsible for follow up and recording of GIK (Gifts in Kind) items. Ensure all supporting documents of GIK are filed properly, submitted CO finance Coordinator-support unit for Income and expenditure analysis, recording and reporting to National Offices.
- Ensure filling systems of Program Areas and sub offices financial documents in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
- Facilitate and perform timely payment and clearing of government obligation.
- Engage in partnership document review and liquidation when available and required.
- Engage on audit facilitation, follow-up
- Participate on Monthly Plan International Ethiopia PACK reporting.
- Take a role of CO, Program Areas and sub-offices Finance Officer role when required and assigned by line manager.
- Work closely with Program Areas and Sub-offices focal persons based in Country Office Level and with Program Areas Manager and sub-office Manager , Finance Units at field level.
- Perform any other related duties as assigned by immediate supervisor
Dealing with Problems:
- The post holder will engage in various PA and sub-office transactions processing coming from programme Areas and sub offices and this needs strong knowledge of case management and how to prioritize tasks.
- The position requires planned, unplanned travel to program Areas, emergency areas and sub offices to give a support.
- High level flexibility, performing with a minimum supervision and team working is required.
- This position require rapid solution providing, recommending and problem solving for any emergency response and development program implementation challenges as a departmental.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Qualifications/ experience essential:
- A minimum of BA degree in Accounting/Business Management & related fields with three years of practical experience in the position in similar organization.
- Basic knowledge of Finance role.
- High level of communication both written and oral.
- Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.
- Grant management and reporting skill.
- High level facilitation skill.
- Knowledge in bank correspondence and mode of payments.
- Supervisory skill.
- Fluency in English and Amharic, both written and spoken.
- Knowledge of Local Languages is a desirable
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
How to Apply
The closing date for the application is September 10, 2023. Qualified candidates should submit their application with the links provided below.
For internal applicants:
For external applicants:
This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.
Please note that:
- Only Shortlisted candidates will be contacted.
- We are not accepting CVs that are not sent through the indicated links.
- Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
- Female candidates are highly encouraged to Apply
More information about Plan International can be found on http:// plan-international.org
References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.
As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.